AI Readiness for Louisiana Sheriff’s Offices
A practical readiness check to help sheriff’s offices adopt Microsoft 365 Copilot safely and responsibly
AI can reduce the time spent on paperwork and routine administrative work. Without preparation, it can also expose information that was not intended to be shared.
This assessment gives sheriff leadership a clear, advisory view of readiness before Copilot or other AI tools are used broadly.
Built for Sheriff Leadership and Executive Staff
You are in the right place if your sheriff’s office:
- Is exploring Microsoft 365 Copilot or AI-assisted workflows
- Wants to reduce administrative burden without increasing risk
- Is unsure whether the current sharing and access settings are appropriate for AI
- Needs a leadership-level view of readiness, not a technical deep dive
No deep technical background is required.
What the GDS AI Readiness Assessment Evaluates
The assessment evaluates your Microsoft 365 security and data governance posture to help reduce the chance that sensitive information is exposed through AI tools.
What is included:
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An AI Readiness Score reflecting your current posture for safe Copilot adoption
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Overshared sites review across SharePoint and OneDrive, including excessive permissions, anonymous links, and external access
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Sensitivity labels review to confirm classification and protection controls are in place
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Data loss prevention review to identify gaps that allow sensitive information to leave your organization
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Tenant-wide sharing settings review to identify risky defaults
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Access controls and identity review, including MFA, Conditional Access, admin roles, and risky user behaviors
You receive a short advisory summary and a prioritized list of actions. Specific remediation options and solutions are discussed after results are reviewed, based on the gaps identified in your report.
Examples of AI in Law Enforcement Today
Law enforcement agencies across the country are already encountering artificial intelligence in day-to-day operations. In most cases, this is happening incrementally and often without a formal AI strategy. In sheriff’s offices, AI generally appears in three practical areas.
Administrative and knowledge work inside Microsoft 365
Within Microsoft 365, AI capabilities such as Copilot are designed to assist with everyday office work rather than replace law enforcement judgment. Common examples include:
- Summarizing emails, policies, and long documents
- Drafting internal communications, reports, and briefing materials
- Creating meeting recaps and task lists
- Improving consistency and clarity in written reports
- Searching across approved SharePoint, OneDrive, and Teams content using plain language
When properly configured, these capabilities operate within the agency’s existing Microsoft 365 environment and are governed by identity controls, permissions, retention policies, and audit logging.
Specialized AI tools used outside Microsoft 365
Many agencies also encounter AI delivered through standalone or vendor-specific systems. These may support functions such as:
- Transcription and translation of recorded audio or video
- Evidence review and redaction assistance
- Call handling, analysis, or translation support
- Data analysis for trends, reporting, or resource planning
- These tools can provide operational value, but they often introduce additional considerations around data handling, retention, access, and third-party involvement.
Why governance matters regardless of the tool
AI accelerates access to information. If sharing, permissions, and policies are not well defined, AI can surface information more quickly than intended.
That is why readiness focuses first on foundational controls rather than specific products. A strong governance posture enables sheriff leadership to evaluate AI use cases deliberately, apply them appropriately, and maintain public trust.
These examples illustrate why assessing readiness first is critical before expanding the use of any AI capability.
Louisiana sheriff's offices are already encountering AI in everyday administrative workflows, particularly within Microsoft 365, often before leadership has formally assessed readiness. GDS recently published an overview showing how agencies are using AI to reduce paperwork, improve documentation accuracy, and support operational readiness. These real‑world examples reinforce why a structured AI Readiness Assessment is a critical first step, helping leadership understand exposure, governance gaps, and preparedness before broader AI adoption.
Read how Louisiana agencies are using AI today
Why Readiness Comes Before Adoption
AI tools can assist with reporting, documentation, internal communications, and administrative workload. However, without proper preparation, they can also introduce security, compliance, and data exposure risks.
Sheriff’s offices operate in high‑trust, high‑accountability environments. Readiness ensures AI is introduced in a way that supports the mission without compromising security, confidentiality, or public trust.
How It Works
- Submit the form to start the AI Readiness Assessment process.
- You will receive an email with a secure link to complete the AI Readiness Assessment.
- Once the assessment is completed, GDS will reach out to schedule a review of the results.
- During the review, we provide an advisory summary of your findings and discuss recommended next steps based on the gaps identified.
What Your Agency Will Receive
- An objective AI readiness snapshot tailored to law enforcement
- Clear identification of gaps and potential risks
- A prioritized, practical roadmap for next steps
- Guidance aligned with Microsoft Copilot and public‑sector standards
There is no obligation to purchase additional services or to deploy AI tools.
Start With Readiness
If your sheriff’s office is exploring AI or Microsoft Copilot, the first step is to understand your readiness.
Request the GDS AI Readiness Assessment to begin the conversation.
This assessment is informational and advisory in nature and does not require deployment of AI tools.
About Global Data Systems
Global Data Systems is a Louisiana-based technology services provider with a long history of supporting public agencies, local governments, and regulated organizations.
GDS works alongside government leadership to modernize technology environments that prioritize security, reliability, and accountability. Our approach is advisory and mission-focused, recognizing that public agencies must balance operational needs, compliance requirements, and public trust.
We have extensive experience supporting state and local government initiatives, including large-scale modernization efforts, infrastructure transitions, and security programs designed for highly regulated environments.
Our role is to help agencies understand risk, make informed decisions, and implement technology deliberately, with an emphasis on long-term sustainability rather than short-term solutions.
